Going paperless in the office how to#
Going paperless in the office software#

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On the next page, let's look first at the benefits some companies have realized by going as paperless as they can. We'll also look specifically at document management and consider how you can make your home office paperless, too. In this article, we'll take a closer look at how you can move your company closer to paperless - from possible steps in the transition process to the available technology. Still, many companies will agree that becoming paperless, or at least paper-less, is well worth the effort. Some papers - like signed, sealed deeds and legally binding contracts, or paper records for audits and IRS tax filings - need to exist in their original form for legal or financial reasons or, particularly in the financial services industry, to show regulatory compliance.

Going paperless in the office how to#

And there are decisions about how to make the move and when, how much existing paper to convert, how to handle paper that continues to flow in from vendors and customers, how to get employees onboard with the idea and trained in new systems, and how to simply keep doing business as usual during the conversion.Īdd to that the fact that, no matter what, a company probably can't be completely paperless.

Going paperless in the office software#

There are the costs of new equipment and software to consider, as well as that of converting paper records into electronic files. For some businesses - like those in the healthcare industry, which are governed by the Health Insurance Portability and Privacy Act (HIPAA) - paperless records may be a regulatory requirement.īut the process of going paperless can be daunting.

By exchanging information electronically with vendors and customers, a business can make information quickly accessible - and conversely more private and secure through the use of encryption, passwords and other security measures. By eliminating paper in file cabinets, for example, a company can create more room and reduce off-site storage costs. The arguments for tossing the piles of paper are strong.